Instructions Damage Surveys - Marine

Instructions Damage Surveys - Marine

Please revert with name of surveyor in order for us to inform Owners/Master. Always quote The Swedish Club claims reference number, vessel name and casualty title in all reports and correspondence.

Survey terms and reporting

Normally, the extent of the survey should be such that no more than one full day of attendance is required. If, for some reason, the surveyor considers that more time is required, contact the Club for approval prior to proceeding.

Preliminary report giving an outline of the incident and the extent of the damage, preferably with an estimate as to repair costs, is to be forwarded to the Club as soon as possible and not later than two days after the survey. In case further attendance is necessary, an estimate of the time required or a proposed attendance schedule is to be included.

Final damage survey report is to be forwarded to the Club no later than one month after the last day of attendance or completion of repairs. The Swedish Club damage survey report is always to be completed.

In case the final report cannot be completed within the above time due to missing information (i.e. invoices, etc.), the Club is to be advised and a list of the missing information forwarded. Review of repair invoices to a normal extent is considered and integral part of the services and is to be allowed for in the costs debited, regardless of if htis i carried out separately at a later stage. 

Cause of damage

Providing the Owners have presented an allegation as to the cause of damage, the surveyor is to give his opinion as to the stated cause in the report. However, in case the owners have NOT presented an allegation, the surveyor is to state his opinion as to the cause in a separate message. 

The surveyor shall never give his opinion on the cause of a collision. The surveyor shall neither elaborate on any apportionment of blame nor discuss liability. Such statement may prejudice owner's and underwriter's position. This part should be left to the Club's lawyers.

Moreover, under the Cause of damage headings in the damage survey report, the surveyor should merely state that the damage is reasonably attritbutable to a collision, with another named vessel, which occurred on a certain day. 

Vessel condition statement

The surveyor is requested to make observations as to the general condition of the vessel during the course of the survey. It is envisaged that this is done within the normal damage survey time and no extra efforts to be made. Any extra time required is to be agreed with the Club prior to proceeding.

The superficial condition survey report is to be forwarded to the CLub by email as soon as possible.


Complete invoice for the services with breakdown of costs is to be forwarded together with the survey report. For VAT purposes the invoice is to be issued in the name of the vessel's owner c/o The Swedish Club.


The Swedish Club preferes electronic reports compiled as single documents in PDF format. Digital photographs, with a minimum resolution of 150 dpi, are generally accepted, but must be compiled in albums. 

The Swedish Club's general report templates shall be used. To download and use this Word templates, right click the link and "Save As".

Damage Report (Word)

Vessel Condition Statement (Word)

Tender procedures

Tender procedures shall normally be triggered in connection with larger casualties. The Swedish Club's invitation to Tender template can assist when drafting tender invitations.

Invitation to Tender (Word)

Special Considerations

For specific casualty situations, please refer to below listed instructions and information documents.

Boiler Damage – Advice to Surveyor

Engine Damage – Advice to Surveyor

For more information please contact:

Peter Stalberg

Peter Stålberg
Senior Technical Advisor
Mobile: +46 709 809 895

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The Swedish Club
Gullbergs Strandgata 6
SE-411 04 Gothenburg

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The Swedish Club
Gullbergs Strandgata 6
P.O Box 171
SE-401 22 Gothenburg


Tel +46 31 638 400
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