Guide for entry/condition surveys
The entry survey is often the first opportunity for The Swedish Club’s technical personnel to meet the Owner’s superintendents and onboard crew. It allows the Club to assess the vessel’s general and structural condition, as well as the crew’s competence, safety culture and environmental awareness.
Particular attention is given to
- Safety routines and emergency preparedness
- Human factors and onboard safety culture
- Communication between ship and shore
- Overall operational standards
If a vessel is trading at the time of attachment and an entry survey is required, the Club will request the vessel’s itinerary to arrange the inspection as soon as possible. Surveys are normally conducted by an experienced staff surveyor, although an external surveyor may be appointed if necessary. Every effort is made to avoid disruption to the vessel’s schedule.
After completion, findings are discussed with the Master, Chief Engineer and, where possible, the Owner’s superintendent. Any deficiencies are addressed through written recommendations. Where significant remedial action is required, follow-up inspections will be arranged.
Entry and condition surveys are largely similar in scope. The difference is timing: an entry survey is conducted upon entry into the Club, while a condition survey is carried out later to ensure continued high standards.
Where appropriate, the preparations for the survey might include
- Removal of manhole covers for inspection of two or more ballast tanks. Tanks must be ventilated and illuminated.
- Available cargo tanks to be prepared for inspection. Tanks must be ventilated and illuminated.
- The rigging of lighting for hold inspection.
- Cargo handling equipment records prepared for inspection.
- Demonstration of steering gear (normal and emergency).
- Demonstration of emergency generators under working conditions.
- Demonstration of emergency fire pump under working conditions.
- Copies of statutory certificates and class certificates made available.
- Demonstration that nautical publications and charts are up to date.
- Engine maintenance records made available.
- Demonstration that bilge alarms, quick closing devices, ventilator dampers and other similar devices are serviceable.
- The surveyor will always take time to tour the ship to observe the general condition – with particular attention paid to fire hazards, watertight integrity and general safety.
The surveyor will also tour the vessel to assess overall condition, with particular focus on fire safety, watertight integrity and general safety standards.
