Commonly, the appointment of a surveyor is made by the local P&I correspondent following instructions from a claims handler or staff member.

The instructions should be confirmed by email and include the surveyor’s name for the Club to inform the Owners/Master.

A surveyor must be formally appointed by The Swedish Club before undertaking any work on its behalf. Any conflict of interest must be reported immediately prior to accepting the appointment.

Survey terms

Always quote The Swedish Club’s claims reference number, vessel name and casualty title in all reports and correspondence.

As The Swedish Club is the principal, all survey findings shall be communicated directly to the Club. The surveyor must not discuss causation or liability with third parties without prior approval, as this may prejudice the position of the Club and its Members.

The survey report should state facts and circumstances and provide an objective conclusion. The purpose of the survey is to establish the facts and determine the sequence of events in accordance with the given instructions.

Reporting

A preliminary report should be issued promptly, normally within two days of attendance.

The claims handler will provide further instructions if a final report is required.

Close cooperation with the Owner’s representative is essential, including access to all relevant documentation and physical evidence. Any obstruction must be reported to the Club without delay.

The surveyor may not incur expenses, provide security, or admit liability on behalf of the Club without prior approval.

Invoicing

A complete invoice for the survey services provided, including a breakdown of costs, is to be forwarded together with the survey report.

For VAT purposes, the invoice shall be addressed as per the following:

[Name of owners of P&I/other party as instructed by Member]

[Address of owners of P&I/other party as instructed by Member]

c/o

The Swedish Club
Gullbergs Strandgata 6
P.O Box 171

SE-401 22 Gothenburg
SWEDEN

If a VAT or tax number is required, it must be the number of the party addressed. The Swedish Club’s VAT number must not be used unless explicitly agreed.

Surveys for Members’ own account

The claims handler should advise the Member and the supplier that all costs (including correspondent fees) will be for the Member’s account and request the Member’s confirmation in this respect.

Stowaway questionnaire

To be completed as accurately as possible once a stowaway is found. For each stowaway, please use a separate questionnaire.