KYC – Know your customer

Requirements in The Swedish Club

As an international marine insurance provider, The Swedish Club applies a structured approach to know our members and business partners.

The Swedish Club´s KYC processes ensure that we meet the legal and regulatory requirements in the jurisdictions where we operate, and they help protect the Club from being misused for financial crime, including money laundering, terrorist financing, sanctions breaches, fraud, and corruption.
Our aim is always to support a smooth and secure cooperation while keeping the administrative burden for our members as low as possible.

Minimum Information Requirements

To establish and maintain a business relationship, The Swedish Club needs to obtain a basic set of information for each customer, member, or relevant counterparty.

The information required may vary depending on the type of counterparty, but will typically include:

Legal name, registered address, and registration number
Names of directors, senior officers, or individuals in comparable roles
Ownership and control structure, including identification of any Ultimate Beneficial Owners (UBOs)
Verification of active legal status through official or independently sourced documentation

When Public Information Is Insufficient

If the necessary information cannot be confirmed through reliable public or independent sources, we may request additional documentation to verify the entity’s existence and legal standing.

In such cases, the counterparty will be asked to:

Complete The Swedish Club’s CDD Questionnaire, and
Provide supporting documentation such as a valid certificate of incorporation, certificate of good standing, or an equivalent record issued by an official registry confirming that the entity is duly registered and active.

Ongoing Updates

KYC is not a one-time exercise but an ongoing requirement.
The Club therefore periodically reviews counterparty information to ensure that it remains accurate, up to date, and aligned with our compliance standards.

KYC

A. Entity details and Contact Information

Company name in full (as per Certificate of Incorporation/Registration)

Legal name in local language (if different from above)

Official English translation (if applicable)

Trading names / alternative names (if any)

Type of Legal Entity

Limited Liability Company (LLC)

Limited Liability Partnership (LLP)

Limited (LTD)

Partnership

Trust

OtherOther

Immediate Parent Entity (if any)

Ultimate Parent Entity (if any)

*National Organization Number / Company Registration Number

Registration Authority Name

Date of Incorporation

Country/ Place of Incorporation

Registered office address

Business/Visiting address (if different from registered address – should not be a PO Box address)

Contact email

Telephone Number (incl. country and area code)

Website/URL

VAT Number

Country of Tax Residence

B. Ownership & Ultimate Beneficial Owner Information

All individuals who ultimately, directly or indirectly, own or control the company should be identified below. This includes individuals who exercise control:
• through ownership of 25% or more of the shares, voting rights, or ownership interests in the company,
• through agreements, voting arrangements, or other contractual arrangements, or
• through any other means of exercising ultimate ownership or effective control.

Such individuals should be regarded as the company’s Ultimate Beneficial Owners (UBOs) and disclosed below.

Does the entity have any UBO’s?

Yes

Repeater

Ultimate Beneficial Owner

Title/Capacity

Date of Birth

Nationality

Country of residence

Ownership % and Control

Add person Remove

There are no other UBOs than the ones defined above

Yes

B.1. No Identifiable Ultimate Beneficial Owner

If no individual(s) meets the definition of an Ultimate Beneficial Owner (UBO) as described above, or if UBO information cannot be provided, please explain the reasons below.

Reason no UBO has been identified (tick one):

Publicly listed company

State-owned entity (please specify)

Diluted ownership – No natural person holds more than 25% ownership or control

Ownership held through another legal arrangement (please specify)

Other (please specify)

Please describe the ownership and control structure, including the ultimate parent entity (if applicable), and explain why no individual qualifies as an Ultimate Beneficial Owner.

C. Senior Management & Directors

Managing Director and Members of the board

Date of Birth

Nationality

Country of residence

Position or capacity

Add person Remove

D. Politically Exposed Persons (PEP)

Politically Exposed Persons (PEP) can be defined as natural persons who are, or have been, entrusted with prominent public functions, such as for instance heads of state, heads of government, ministers, senior politicians, judicial or military officials, senior executives of state owned corporations, including immediate family members or persons known to be close associates of such persons.

Is there any politically exposed persons (PEP) involved in the entity?

Yes

Repeater

Surname

Given name

Date of Birth

Nationality

In what capacity is the person a PEP

Add person Remove

There are no other PEPs than the ones defined above?

Yes

E. Supporting Documentation (optional)

You may provide any additional documentation, such as a Certificate of Registration, Certificate of Incorporation, organizational chart, or other relevant official records. Providing these documents is voluntary and may help expedite the process.

Please select documentation provided:

Certificate of Incorporation / Registration

Ownership Structure Chart (if available)

Corporate Registry Extract (if available)

G. Declaration

I/We hereby declare that the undersigned is authorised on behalf of the company to complete and sign this questionnaire. By doing so, it is confirmed that the details furnished above are accurate and complete and further gives our consent to the information contained within this document. I/We agree to this information being processed and stored in accordance with the laws and regulations applicable to existing/potential or future business relationship between the company and The Swedish Club. I/We understand our continuous duty to disclose any change in circumstances which could affect the insurance cover at The Swedish Club and will notify The Swedish Club without delay if such changes arise either prior, during or subsequent to the conclusion of an insurance agreement. Failure to do so may, pursuant to the relevant terms & conditions, have implications on insurance cover.

Data protection /Processing of Personal Data

Processing of personal data is carried out in accordance with the EU General Data Protection Regulation (GDPR), and, where applicable, under Anti-Money Laundering, Counter-Terrorist Financing, and sanctions legislation in the jurisdictions in which the Group operates, for the purposes of preventing financial crime and ensuring regulatory compliance.

Name of the signatory party:

In what role or authority are you signing this document?

Place

Date of Signature

Please choose which team within The Swedish Club is best suited to handle this submission.

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